Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status.

Title: Staff Training Coordinator/Secretary

Reports To: Executive Director

Classification: Full-Time

FLSA Status: Non-Exempt

JOB SUMMARY

This position is responsible for ensuring that required training is conducted and documented, and assistance is given with administrative duties as needed. Provides general and limited specialized secretarial services for the Administrative Office and assists the Executive Director and/or Administrative Assistant in administering the Human Resource functions of the division office.

ESSENTIAL JOB FUNCTIONS

Ensure that training courses, both Evergreen-specific and state-specific, are available, conducted, and documented in the appropriate manner.
Schedule the appropriate trainers for all training required. Conduct training directly if needed.
Assist with orientation process for new employees.
Abide by all policies, procedures, regulations, and guidelines for safety, quality assurance, and general corporate oversight.
Assist with all administrative duties for the Division as required (i.e., Human Resources, Finance, etc.).
Complete new hire packets (including all insurance forms), workers' compensation reports, vehicle accident reports, and unemployment claim information, and forward to Home Office for processing within a required time frame.
Conduct reference checks of applicants.
Explain company benefits to employees and, when necessary, seek additional clarification.
Maintain employee files and ensure confidentiality.
Verify and maintain all employee drivers’ licenses and auto insurance information.
Complete all PCNs and required documentation for staff changes.
Assist with the verification and correction of all payroll documents.

CORE COMPETENCIES

Acting Strategically: Identifies key issues and relationships relevant to achieving goals, and commits to a course of action to accomplish goals based on known and unknown variables. Develops priorities with the right balance of short and long-term considerations.
Championing Customer Needs: provides timely and professional service to both internal and external customers, is responsive to customer needs and requests, is always courteous to the customer, and considers them when making decisions.
Communicating Effectively: Share information. Listens and involves others. Conveys ideas in a manner that engages others and helps them understand and retain the message.
Delivering High-Quality Work: Makes sure responsibilities central to the role meet all requirements and expectations. Finishes tasks promptly and critically reviews work for accuracy and quality. Consider the impact of work on others.
Prioritizing and Organizing Work: Allocates time and attention based on what is most important to achieve key goals and objectives. Effectively organizes and balances tasks and priorities to keep multiple projects on track.

QUALIFICATIONS/EXPERIENCE/JOB KNOWLEDGE

High school diploma and at least one (1) year of experience in administrative duties, including training.
Basic knowledge of state and federal guidelines governing Evergreen programs.

PHYSICAL REQUIREMENTS

Constantly moves about to coordinate work.
Regularly works in a fast-paced environment with multiple task deadlines.
Regularly moves and positions objects weighing up to 50 pounds.
Occasionally exposed to viruses and infectious conditions.
Constantly alert and observant during working hours.

Reasonable accommodations may be made to enable individuals with disabilities or medical conditions to perform the essential functions.

SUPERVISORY RESPONSIBILITIES

Will not supervise.

SPECIAL REQUIREMENTS

Ability to meet the public in a manner that reflects creditably upon the organization and must have the ability to deal with individual(s) served and staff in a manner that is conducive to harmony and their best efforts.
Must be adaptable and have the ability to make decisions.
May be required to attend seminar or job-related training courses.
Must have understanding, patience, and tact in dealing with individuals served, their families or advocates, and other agencies involved in providing supports for people served.
Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities.
Must be able to prioritize work tasks.
Must be able to work without close personal supervision.

SKILLS AND ABILITIES

Working knowledge of Microsoft Windows and Office applications.
Working knowledge of Google Workspace.
Aptitude to learn other software programs as required for this position.

EMPLOYMENT VARIABLES

Must have a good driving record that meets the minimum requirements for Evergreen and reliable transportation.
Must pass a drug screen and criminal background check.
Availability for evening and weekend work may be required based on operational needs.
Will be in constant contact with staff, individuals served, their families, and other support agencies.
Must be able to be on-call on a regular basis and respond to staffing emergencies in a timely manner.

WORKING ENVIRONMENT

May vary. Usually, a general office environment; however, may be required to work in a variety of settings and environments, both indoors and outdoors.

Compensation: $13.75 per hour

Evergreen Life Services Texas

I want more than just a job.
I want to make a difference in people’s lives.
I want to make a difference in my community.

We want to make a difference too. Working at Evergreen Life Services isn’t just a job; it’s a rewarding career. Sometimes that reward is a smile or a song from a resident, sometimes it’s the reward of knowing you helped a resident to learn daily life skills, like setting a table or preparing a meal. It could be watching a resident make beautiful artwork in one of our studios. Every day you will have opportunities to help those with intellectual or physical disabilities feel that they are a part of a community that cares.

Whether you provide direct care in our adult day care or in a group home, or you serve in a support or corporate office role, you will be an important part of the Evergreen team.

We have nearly 2000 employees and more than 1100 individuals served in eight states, including Louisiana, Texas, Arkansas, Oklahoma, Kentucky, Georgia, Tennessee and Florida.

If you are looking for a place where you can make a difference, at Evergreen Life Services you will change lives. Every employee is a valuable part of the team, because at Evergreen, everyone matters.

Evergreen, in its mission is to serve, provide for and champion individuals with intellectual and developmental disabilities, is looking for qualified, caring individuals to work with us.